Rentfield

Trailer & Equipment Rental Software Coming Soon!

One platform for booking, payments, deposits, signed contracts, and fleet GPS — built only for trailer and equipment rental. Simple enough to run between customers, without the spreadsheets or the software built for someone else's business. Made by an operator who runs one.

Custom booking website + software. $499 build, then $129/mo. Waitlist founders: build waived + $99/mo for year one.

  • No contracts
  • Cancel anytime
  • Built by an operator

Online Booking

Customers book and pay in about a minute, and the booking confirms instantly.

Deposit Protection

Held on the card, not charged, and released in one click on a clean return.

Signed Agreements

A binding e-signature on every rental, filed to the booking.

Live Fleet GPS

See every trailer on a map, powered by Ride Dog GPS.

The Problem

Running Trailer Rentals Shouldn't Feel Like a Second Job

Most operators are holding the business together with phone bookings, paper agreements, a spreadsheet, and manual card charges — four systems that don't talk to each other.

Bookings by phone and text

Every reservation is a phone call, a callback, and a "let me check the calendar." Miss the call and you miss the rental — and there's nothing stopping two customers from claiming the same trailer.

Paper agreements and spreadsheets

Signed forms live in a truck or a filing cabinet, availability lives in a spreadsheet, and neither is with you when a dispute or a double-booking comes up.

Charging cards by hand

Keying rentals and deposits into Stripe or Square one at a time, hoping the deposit math is right, with no proper hold and no easy release.

Getting Started

Switching Is Not a Project

Three steps — no installer, no training week, no consultant. If you can set up a Google listing, you can set up Rentfield.

1

Connect your Stripe

One click. Payouts keep landing in your own bank, on your own schedule.

2

Add your trailers and rates

Set daily, weekly, and monthly rates once.

3

Share your booking link

Put it on your site, your Google listing, your texts. Customers book and pay themselves, day or night.

The Platform

Everything a Trailer Rental Business Actually Runs On

Each piece handles one real part of the job, and they all share one calendar, one customer list, and one set of payments — so nothing ever gets entered twice.

Real online booking, not a contact form

A guided 4-step flow — choose a trailer, pick dates, add customer info with license upload and e-signature, then review and pay. Customers book on their own, 24/7, and the booking confirms instantly. No phone tag.

Daily, weekly, and monthly rates

Set daily, weekly, and monthly rates once. Weekly and monthly rates apply automatically on longer rentals.

Real-time availability, zero double-bookings

Every booking is checked live against existing reservations and dates you've blocked off, with race-condition protection so two customers can't grab the same trailer at the same second.

Secure payments and deposit protection

Payments run through Stripe. Security deposits are held on the card, not charged, and released in one click on a clean return — or captured only if you file a claim.

Rental agreements done right

A legally binding e-signature on every booking. Each agreement is versioned and snapshotted to that rental, so past contracts stay accurate even after you update your terms.

Text updates for customers who opt in

Booking confirmations and pickup and return reminders go to customers who opt in to texts, and customer text replies are forwarded to you — all fully 10DLC carrier-compliant, so your messages actually get delivered.

One dashboard for the whole business

Bookings, calendar, fleet, finance, discounts, and settings in a single admin view. No tab-hopping between a spreadsheet, a calendar, and your payment processor.

Your Stripe, your payouts

Connect your own Stripe account. Customer payments land in your bank on your schedule — Rentfield never sits between you and your money.

Do Not Rent protection

Flag a problem customer once. Rentfield catches repeat attempts across both phone number and email before the booking goes through.

Your brand, your subdomain

Every business gets its own branded booking page on its own subdomain — customers book with you, not a shared marketplace listing.

Plans built around independent rental operators — $499 build + $129/mo, or embed on your own site for $129/mo.

See It Work

Every Rental, on One Card

Customer, dates, payment, deposit, and signed documents in one place, with every action one tap away. Tap any button to see what it does.

Rental card Illustrative example

OKT-10427

6×12 Enclosed Trailer

Confirmed

Customer

Name
Alex Morgan
Phone
(555) 010-4821
Email
alex.morgan@example.com
Hauling
Furniture move
Damage Deposit ⏳ On Hold — $200.00
Change the dates, trailer, or customer details on this booking from your dashboard.
Tap when the trailer leaves the lot. The status changes to Active.
Tap when the trailer is back. The status changes to Completed.
Clean return? One click releases the $200 hold on the customer's card. It was never charged.
Found damage? Capture what the claim needs from the held deposit.
Charge the customer's saved card for an extra fee, like a late return or cleaning, without asking for their card again.
Send a refund back to the customer's card through your own Stripe account, right from the booking.
Ask the customer for a review once the rental wraps up.
Email the receipt to the customer again.
Cancel this booking from your dashboard.

Status badges

Paid and booked, waiting for pickup.
The trailer is out with the customer.
Returned and closed out.
This booking was cancelled.
The booking was started but hasn't been paid yet.

Flags

The deposit hold isn't in place. Follow up before the trailer goes out.
There's no signed rental agreement on this booking yet.

What your customer sees Illustrative example

yourrentals.com/book

  1. Choose Trailer
  2. Pick Dates
  3. Your Info
  4. Review & Pay

Choose Trailer

6×12 Enclosed Trailer$55/day
16' Utility Trailer$45/day
7×14 Dump Trailer$95/day

While you're out on the lot Illustrative example

  • OKT-10427 booked — rental paid, agreement signed, $200 deposit held

    9:14 PM

  • Deposit hold renewed automatically on a 10-day rental

    6:00 AM

  • Do Not Rent customer blocked at checkout — nothing charged

    11:37 AM

  • Return reminder texted to customer

    4:00 PM
Rentfield Ride Dog GPS

Partner Integration

Rentfield Isn't Just Where You Take Bookings — It's Where You Keep Eyes on Your Fleet

Rentfield connects directly to Ride Dog GPS. Link your trackers from the dashboard and see every trailer's live location on one map, with speed, battery, trip history, and geofences, plus GPS-estimated mileage on every completed rental — no separate app, no second login to remember.

One-click connect

Link your Ride Dog account from the dashboard. No API keys, no support ticket, no setup call.

Every trailer on one map

Live location for the whole fleet on one map, with speed and battery for each unit.

Buy trackers without leaving Rentfield

A built-in storefront for Ride Dog hardware, so you can kit out a new trailer in a couple of clicks.

Know where it's been, and how far

Trip history and geofences for every unit, plus GPS-estimated mileage on every completed rental — so you can see which trailers actually earn their keep.

The Difference

Rentfield vs Generic Booking Software

Most booking tools are built for appointments, not trailers going out the gate. Here's what a rental yard needs that they usually leave out.

Feature Rentfield Generic
Built only for trailer and equipment rental✓—
Security deposit held on the card, not charged✓—
Deposit released in one click on a clean return✓—
Daily, weekly, and monthly rates, applied on longer rentals✓—
Race-safe availability, no double-bookings✓—
Versioned e-signed agreement on every rental✓—
Do Not Rent list checked on every booking✓—
Live fleet GPS map built in✓—

"Generic" means typical general-purpose scheduling and booking tools. Individual products vary, and some offer pieces of this as add-ons.

Why Rentfield

Built by Someone Who Actually Runs Trailer Rentals

Rentfield isn't built by a software company guessing at what a trailer rental business needs. It's built by the operator of OK Trailer Rentals — a real trailer rental business — to run his own operation first.

Every feature ships because it solved a problem on an actual lot, with actual customers and actual trailers going out the gate. Not because it looked good on a roadmap slide.

17 rentals and counting at OK Trailer Rentals — zero double-bookings.

It's the system his own yard runs on. Rentfield opens to everyone else once it's ready for yours.

A trailer loaded and ready to go out from a real Rentfield customer's yard

Two Ways to Launch

Start With a New Site, or Keep the One You Have

$499 one-time build
+ $129/mo

Built and live within 7 days

No website yet, or one you've outgrown? We build you a custom booking website around the Rentfield booking flow — your trailers, your rates, your branding — then host it and keep it maintained.

  • A custom booking website, built for you
  • Hosting and website maintenance included
  • The full Rentfield platform behind it
  • Customers book and pay right on your site

Launch Pricing · Coming Soon

Simple Pricing, No Contracts

One plan for the software, two ways to put it in front of your customers. Here's what it will cost when Rentfield opens.

Founder Pricing · Waitlist Only

$499 build fee waived + $99/mo for your first 12 months

Then $129/mo. Join before launch to claim it.

Join the Waitlist

Website + Software

$499 one-time build

+ $129/mo

  • Custom booking website, built for you
  • The full Rentfield platform
  • Hosting included
  • Website maintenance included

Embed Only

$129/mo

No build fee

  • Rentfield booking on your existing site
  • The full Rentfield platform
  • Keep your current website as-is

No contracts · Cancel anytime · Coming soon — release date TBD.

FAQ

Questions Before You Join the List

How hard is it to set up?

Not hard. You connect Stripe, add your trailers and rates, and share your booking link — no installer and no training required. If you already have a website, embedding takes an afternoon. If we build your site, it's live within 7 days. If you want a hand, we'll help you get set up.

Do I need to be technical?

No. If you can run a Google listing and a Facebook page, you can run Rentfield. There's nothing to install and no code to touch.

Do I have to use your payment system?

No. You connect your own Stripe account, and customer payments — including deposit holds — go straight to your bank on your own payout schedule. Rentfield never holds your money.

How does the deposit hold work?

The security deposit is placed on the customer's card at booking — held on the card, not charged, and released in one click on a clean return. If there's damage, you file a claim and capture only what you need.

What happens with deposits on rentals longer than a week?

Holds renew automatically before Stripe's ~7-day expiry, so long rentals and early bookings stay covered. If a renewal ever fails, you're alerted by text and email right away.

How does the Ride Dog GPS integration work?

You connect Ride Dog GPS with one click from your Rentfield dashboard. Once linked, you see every trailer's live location on one map, with speed, battery, trip history, and geofences, plus GPS-estimated mileage on every completed rental — no separate app or login. You can even buy trackers from inside Rentfield.

What happens to my existing bookings and customers when I switch?

Nothing changes overnight. When you switch, we'll help you bring over your current bookings and customer list so nothing falls through the cracks — you don't lose any history moving to Rentfield.

Do I have to move everything over at once?

No. Most trailer rental businesses start with new reservations live on Rentfield while finishing out existing bookings the old way, then fully move over once they're comfortable.

Is the signed agreement actually legally binding?

Yes. Every rental agreement is signed electronically at checkout and snapshotted to that booking, so you have an accurate record even if you change your terms later.

What will it cost?

Two ways to launch. We build your custom booking website for a one-time $499, then it's $129/mo for the software, hosting, and website maintenance. Or embed Rentfield on the site you already have for $129/mo with no build fee. Waitlist founders get the $499 build fee waived and pay $99/mo for their first 12 months, then $129/mo. No contracts — cancel anytime.

What happens after my first 12 months?

Founder pricing covers your first 12 months at $99/mo. After that, your plan moves to the standard $129/mo — same software, same features, nothing to re-sign. There's no contract, so you can cancel anytime.

Do you take a cut of my payments?

No. Rentfield never takes a percentage of your rentals. Payments go straight to your own Stripe account. The only processing fees are Stripe's standard rates, which go to Stripe, not us. Rentfield earns from your subscription only.

Is this just for trailers, or other rental equipment too?

Rentfield is purpose-built for trailer and equipment rental businesses. If you rent something adjacent, join the waitlist and we'll let you know as we expand.

Who is Rentfield not a good fit for?

Rentfield is built for independent trailer and equipment rental operators. It's probably not the right fit if you run a large multi-branch rental chain that needs an enterprise system with dispatch and accounting built in, if you rent vehicles, venues, or vacation property, or if you can't take payments through Stripe. Not sure? Join the waitlist and ask — we'll give you a straight answer.

Get In Before Launch

Join the waitlist and you're first in line when Rentfield opens — with founder pricing for your first 12 months.

  • Founder pricing for your first 12 months
  • First access when we open the doors
  • A say in what we build next

Just your email. No card, nothing to install, unsubscribe anytime.